IDPF Policies and Procedures

Document Version: 20051013 v30

Date: Changes approved by Board of Directors October 13, 2005

1 Definitions. 4

2 General Voting. 5

2.1 Quorums. 5

2.1.1 Quorum.. 5

2.1.2 Super Quorum.. 5

2.2 Majorities. 5

2.2.1 Simple Majority. 5

2.2.2 Super Majority. 5

2.3 Voting procedure. 5

2.3.1 Voting secrecy. 5

2.3.2 Announcement of vote. 5

2.3.3 Remote vote. 5

2.3.3.1 Voting period. 6

2.3.3.2 Announcement of results. 6

2.3.4 Live vote. 6

2.3.4.1 Proxies. 6

2.4 Types of votes. 6

2.4.1 Alternative voting. 6

2.4.2 Issue voting. 7

2.4.2.1 Material votes. 7

2.4.2.2 Consent vote. 7

2.5 Appealing a vote. 7

3 Officers & Board of Directors. 8

3.1 Meetings. 8

3.2 Board votes. 8

4 Working Groups. 8

4.1 Working Group Representatives. 8

4.1.1 Working group membership. 8

4.1.2 Members. 8

4.1.3 Right to Attend Working Group Meetings as Observers. 8

4.1.4 Right to Attend Working Group Meetings as Guest 8

4.1.5 Right to Remove. 9

4.1.6 Restrictions on Size of the Working Group. 9

4.1.7 Face-to-Face Meeting Participation. 9

4.1.8 Teleconference Participation. 9

4.2 Working Group Leadership. 9

4.2.1 Chair & Vice-Chair 9

4.2.1.1 Chair selection. 9

4.2.1.2 Vice Chairs. 9

4.2.1.3 Duties of Chair 9

4.2.1.4 Duties of Vice Chair 10

4.2.1.5 Duties of Representatives. 10

4.3 Creation of a Working Group. 10

4.4 Operation of a Working Group. 10

4.4.1 Scope of Activity. 10

4.4.2 Meetings. 11

4.4.2.1 Quorum.. 11

4.4.2.2 Meeting Rules and Conduct 11

4.4.2.3 Agendas. 11

4.4.2.4 Minutes.